Ocean Basket · Internal

Boardroom Quick Guide

Pick a task. Follow the steps. Leave the room ready for the next meeting.

01

Book a Room

Reserve a boardroom from Outlook before you arrive.

  1. Open Outlook.
  2. Create a meeting.
  3. Add the boardroom as the location.
  4. Send the invite.
02

Join a Teams Meeting

When the meeting is already on the room screen.

  1. Tap Join on the room screen.
  2. Check camera and microphone.
  3. Tap Join Now.
03

Start an Ad-Hoc Meeting

Start a meeting on the board without a scheduled invite.

  1. Tap Meet Now.
  2. Invite participants if required.
04

Present Your Screen

Share your screen to the MeetingBoard.

  1. Tap Share.
  2. Select your device.
  3. Start presenting.
05

Use the Whiteboard

Capture ideas on the board during the meeting.

  1. Tap Whiteboard.
  2. Start writing or drawing.
  3. Save or share when finished.
06

Need Help?

Quick fixes and leave checklist.

Confirm the boardroom was added to the invite. If it still doesn’t show, join with the Meeting ID from the Teams invite.

Check mute on the board controls. If you joined from a phone or laptop as well, mute that device so only room audio is used.

Make sure you’re in the meeting first. Leave and rejoin if the controls don’t respond, then try again.

Before you leave

  1. End the meeting on the MeetingBoard
  2. Clear anything sensitive from the screen
  3. Return to the home screen